Privacy Policy

Information about the processing of your
personal data

Care and transparency are the basis for a trusting relationship with our business partners. We therefore inform you about how we process your data and how you can exercise your rights under the General Data Protection Regulation. Which personal data we process and for what purpose depends on the respective contractual relationship.

1. Types of personal data

If you have an inquiry, request a quote from us, or enter into a contract with us, we process your personal data. In addition, we also process your personal data to fulfill legal obligations, to protect a legitimate interest, or based on your consent.

Depending on the legal basis, the following categories of personal data are processed:

• First name, last name
• Address
• Communication data (telephone, email address)
• Nationality
• Contract master data, in particular contract number, term, notice period, type of contract
• Invoice data/sales data
• Credit rating data
• Payment data/account information
• Health data
• Account information, in particular registration and logins
• Video or image recordings

In the course of contract initiation, we also access data provided to us by third parties. Depending on the type of contract, this includes the following categories of personal data:

• Creditworthiness information (via credit agencies)

2. Your rights as a data subject

First of all, we would like to inform you about your rights as a data subject. These rights are standardized in Articles 15–22 of the EU GDPR. This includes:

• The right to information (Article 15 EU GDPR),
• The right to erasure (Art. 17 EU GDPR),
• The right to rectification (Art. 16 EU GDPR),
• The right to data portability (Article 20 EU GDPR),
• The right to restriction of processing (Article 18 EU GDPR),
• The right to object to data processing (Art. 21 EU GDPR).

To exercise these rights, please contact:datenschutz@piagroup.com . The same applies if you have any questions about data processing in our company. You also have the right to lodge a complaint with a data protection supervisory authority.

Rights of objection

Please note the following in connection with rights of objection:

If we process your personal data for direct marketing purposes, you have the right to object to this data processing at any time without giving reasons. This also applies to profiling insofar as it is related to direct marketing.

If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection is free of charge and can be made informally, preferably todatenschutz@piagroup.com .

In the event that we process your data to protect legitimate interests, you may object to this processing at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions.

We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims.

3. Origin of data

We process personal data that we receive from our customers, service providers, and suppliers.

We also receive personal data from the following sources:

• Credit agencies
• Publicly accessible sources: commercial or association registers, debtor directories, land registers
• Other group companies

4. Purposes and legal basis of data processing

We process your personal data in particular in compliance with the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG) as well as all other relevant laws.

4.1. Based on your consent (Art. 6 para. 1 a GDPR)

If you have given us your voluntary consent to the collection, processing, or transfer of certain personal data, this consent forms the legal basis for the processing of this data.

In the following cases, we process your personal data on the basis of your consent:

• Market research (e.g., customer satisfaction surveys)
• Marketing and advertising
• Publication of a customer reference (name and image)

4.2. To fulfill a contract (Art. 6 para. 1 b GDPR)

We use your personal data to fulfill the order or purchase contract.

Within this contractual relationship, we will process your data in particular for the following activities:

Contract-related contact, contract management, ongoing customer service, service center, handling warranty claims, receivables management, contract termination management.

Further information on the purposes of data processing can be found in the respective contract documents and general terms and conditions.

4.3. To fulfill legal obligations (Art. 6 para. 1 c GDPR)

As a company, we are subject to various legal obligations. Processing personal data may be necessary to fulfill these obligations.

• Control and reporting obligations
• Prevention/defense against criminal acts

4.4. Based on a legitimate interest (Art. 6 para. 1 f GDPR)

In certain cases, we process your data to protect a legitimate interest of ours or of third parties.

• Central customer data management within the group
• Measures for building and facility security
• Video surveillance to protect property rights
• Consultation of and data exchange with credit agencies to determine creditworthiness and default risks
• Ensuring IT security and IT operations
• Creditworthiness and identity checks

5. Disclosure to third parties

In order to fulfill our contractual and legal obligations, your personal data will be disclosed to various public or internal bodies, as well as external service providers.

​​​​​​​5.1. Companies within the group

The PIA Group maintains a central customer data management system that can be accessed by employees of all affiliated companies in order to offer you the entire range of our services from a single source. You can find the companies of the PIA Group at this link: https://www.piagroup.com/unternehmen/#c14683

​​​​​​​5.2. External service providers

We work with selected external service providers to fulfill our contractual and legal obligations:

• IT service providers (e.g., maintenance service providers, hosting service providers)
• Service providers for file and data destruction
• Printing services
• Telecommunications
• Payment service providers
• Consulting
• Marketing or sales service providers
• Credit agencies
• Web hosting service providers
• Auditors

5.3. Public authorities

In addition, we may be required to transfer your personal data to other recipients, such as authorities, in order to comply with legal disclosure requirements.

• Tax authorities
• Customs authorities

5.4. Third country transfer / intention to transfer to third countries

Countries outside the European Union (and the European Economic Area "EEA") handle the protection of personal data differently than countries within the European Union. We also use service providers located in third countries outside the European Union to process your data. There is currently no decision by the EU Commission that these third countries generally offer an adequate level of protection.

We have therefore taken special measures to ensure that your data is processed in third countries as securely as it is within the European Union. We conclude the standard data protection clauses provided by the European Commission with service providers in third countries. These clauses provide appropriate guarantees for the protection of your data when it is processed by service providers in third countries.

If you wish to view the existing guarantees, please contact us at datenschutz@piagroup.com.

6. Data storage period

We store your personal data for as long as it is necessary to fulfill our legal and contractual obligations.

If storage of the data is no longer necessary for the fulfillment of contractual or legal obligations, your data will be deleted unless further processing is necessary for the following purposes:

• Fulfillment of commercial and tax-related retention obligations. These include retention periods from the German Commercial Code (HGB) or the German Fiscal Code (AO). The retention periods are generally 10 years.
• Preservation of evidence within the scope of the statutory limitation provisions. According to the limitation provisions of the German Civil Code (BGB), these limitation periods can in some cases be up to 30 years; the regular limitation period is three years.

7. Obligation to provide personal data

In order to enter into a business relationship, you must provide us with the personal data that is necessary for the performance of the contractual relationship or that we are required to collect by law. If you do not provide us with this data, we will not be able to perform and process the contractual relationship.

Global Privacy Notice for Job Applicants

PIA Automation Group (including its subsidiaries and affiliates identified during your application process) (“PIA,” “we,” or “us”) is the company responsible for recruiting for the position you have applied for.

This Global Privacy Notice for Job Applicants (“Notice”) explains how PIA collects, uses, shares, transfers, and protects your Personal Data during the recruitment process. “Personal Data” means any information that relates to an identified or identifiable individual. This information may exist in paper, electronic, audio, or video form.

This Notice applies globally and is subject to local laws. If you reside in a country or region that has a specific supplement, please review this Notice together with the applicable supplement:

• EU Job Applicant Privacy Notice Supplement
• North America Job Applicant Privacy Notice Supplement
• China Job Applicant Privacy Notice Supplement

1. Personal Data We Collect

When you apply for a position at PIA, we collect Personal Data to evaluate your candidacy. If you choose not to provide certain information, we may not be able to fully consider your application. You may also voluntarily provide additional information (e.g., hobbies listed in your résumé or CV).

Categories of Personal Data

PIA may collect the following categories of Personal Data:

• Identification and Contact Information – e.g., full name, address, email, phone number.
• Employment Information – e.g., employment history, job titles, references, and salary expectations. This may come from your CV, application materials, LinkedIn profile, recruiters, or permitted background checks.
• Educational and Background Information – e.g., degrees, certificates, transcripts, and, where permitted by law, credit or criminal record data.
• Images, Audio, and Video Recordings – e.g., CCTV footage from visits to PIA premises or recordings from interviews or assessment events.
• Financial Information – e.g., salary, tax, or benefits information related to your previous employment (if relevant).
• Immigration Documentation – as required by law to verify work eligibility.
• Assessment Data – e.g., results of technical, psychological, or behavioral assessments (you will be informed in advance).
• Technical and Website Data – e.g., cookies or analytics information when visiting our careers website (see our general Privacy Policy).
• Other Voluntary Information – e.g., personal interests or additional details you choose to share.

2. Sensitive Personal Data

PIA generally does not request or require Sensitive Personal Data (such as information about religion, health, sexual orientation, or political opinions). If you have a disability and request accommodation, you may voluntarily provide relevant health or disability information.

In certain jurisdictions, PIA may also invite you to voluntarily provide data about race, ethnicity, gender, or disability for diversity reporting or inclusion programs. Providing this information is entirely voluntary and will not affect your hiring decision.

By providing Sensitive Personal Data, you consent to PIA processing it for the stated purposes and in accordance with this Notice.

3. Information from Third Parties

We may obtain information about you from authorized third parties or public sources, such as background screening providers, recruiting agencies, or professional networking sites (e.g., LinkedIn).

By authorizing such access, you permit PIA to collect, store, and use this information as described in this Notice.

4. How We Use Your Personal Data

We use your Personal Data for the following purposes:

• To manage recruitment, selection, and evaluation for the position applied for and potential future opportunities.
• To verify qualifications and references, including conducting background checks (where permitted by law).
• To manage onboarding and general HR administration if you are hired.
• To conduct candidate satisfaction surveys and improve our recruitment process.
• To comply with legal and corporate governance obligations (e.g., diversity or equal opportunity monitoring).
• To communicate with you about your application and, unless you opt out, other suitable roles.

5. Profiling and Automated Decision-Making

PIA may use data analytics for statistical and diversity monitoring purposes. We do not make hiring decisions based solely on automated processing or profiling.
If any automated processing significantly affects you, you will be informed and may request human review where required by law.

6. Sharing of Personal Data

Your Personal Data may be shared with:

• PIA Group Companies – other PIA affiliates involved in global recruitment or evaluation.
  • Candidate sharing options: You may be given the choice to allow your profile to be shared group-wide or limited to the entity managing your application. You can modify this choice later if applicable.
• Authorized Third-Party Service Providers – such as recruitment agencies, assessment providers, cloud hosting services, and background screening firms.
• Legal or Regulatory Authorities – where disclosure is required by law.

We require all third-party service providers to protect your Personal Data and comply with applicable data protection laws through contractual safeguards and technical measures.

7. Legal Basis for Processing

Where GDPR or equivalent laws apply, we process your Personal Data based on one or more of the following legal grounds:

• Legitimate Interests – e.g., for recruitment and business operations, balanced against your privacy rights.
• Contractual Necessity – to take steps prior to entering into an employment contract.
• Legal Obligations – to comply with labor, tax, or immigration laws.
• Consent – for specific processing activities (e.g., background checks or optional diversity data).

8. Data Retention

PIA retains your Personal Data only for as long as necessary to fulfill the purposes described in this Notice or to meet applicable legal or regulatory requirements.

Typical practice:

• Unsuccessful applicants: data retained for 12–24 months to comply with recordkeeping obligations and to consider you for future opportunities (you may request earlier deletion).
• Successful applicants: recruitment data will be transferred to your employee record and retained according to internal HR policies.

9. International Data Transfers

Your Personal Data may be transferred to and processed in countries outside your country of residence (e.g., Germany, the United States, China).

Where such transfers occur, PIA uses appropriate safeguards, such as EU Standard Contractual Clauses (SCCs) or other legally recognized mechanisms, to ensure adequate protection.

10. Security and Confidentiality

PIA implements organizational, technical, and administrative measures designed to protect Personal Data from unauthorized access, loss, alteration, or disclosure. These include access controls, encryption, secure data storage, and regular compliance reviews.

11. Your Responsibilities

You are responsible for ensuring that the information you provide to PIA is complete, accurate, and not misleading.

If you share Personal Data about other individuals (e.g., referees), you are responsible for informing them and obtaining their consent where required.

12. Your Rights

Depending on your location and applicable law, you may have the right to:

• Access your Personal Data.
• Correct or update inaccurate information.
• Request erasure of data no longer necessary.
• Request restriction or objection to processing.
• Request portability of your data.
• Withdraw consent (where processing is based on consent).
• Request human review of significant automated decisions.

To exercise your rights or submit a privacy request, please contact us.

13. Updates to This Notice

PIA may update this Notice from time to time. Any updates will be posted on our website.
If material changes are made to how we use your Personal Data, we will notify you as required by law.

14. Contact Us

If you have any questions or concerns regarding this Notice or how we handle your Personal Data, please contact us at:
datenschutz@piagroup.com

Supplement to the privacy policy for applicants in Germany/the EU

Information about the processing of your personal data in the application process

We are delighted that you have applied to a company in the PIA Group. Transparency and the trustworthy handling of your personal data are an important basis for good cooperation. We therefore wish to inform you about how we process your data and how you can exercise your rights under the General Data Protection Regulation. The following information provides an overview of the collection and processing of your personal data in connection with the application process.

1. Your rights as a data subject.

First of all, we would like to inform you about your rights as a data subject. These rights are standardized in Articles 15–22 of the EU GDPR. This includes:

• The right to information (Article 15 EU GDPR),
• The right to erasure (Article 17 EU GDPR),
• The right to rectification (Article 16 EU GDPR),
• The right to data portability (Art. 20 EU GDPR),
• The right to restriction of processing (Article 18 EU GDPR),
• The right to object to data processing (Art. 21 EU GDPR).

To exercise these rights, please contact: datenschutz@piagroup.com . The same applies if you have any questions about data processing in our company. You also have the right to lodge a complaint with a data protection supervisory authority.

2. Types of personal data

We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.

The mandatory information includes:

• Applicant master data (first name, last name, address)
• Qualification data (cover letter, resume, previous employment, professional qualifications)
• (Work) references and certificates (performance data, assessment data, etc.)
• Contact details (email, telephone number)

In addition, further specific information (e.g., police clearance certificate, aptitude test results) may be required depending on the position to be filled and must be requested by the HR department at a later date.

You also have the option of voluntarily providing us with additional data (e.g., profiles on professional social media networks, application photo, etc.).

We implement appropriate security measures to protect the security and confidentiality of your data as best as possible. Your application documents are transmitted to us in encrypted form via our application system . The data security measures we take are always state of the art.

3. Origin of the data

We process personal data that we receive from you as part of the application process.

We also receive personal data from the following sources:

• Other group companies
• Service providers for applicant placement

And we process personal data obtained from public sources, i.e., professional social networks.

4. Purposes and legal basis of data processing

The legal basis for the processing of your personal data in this application process is primarily Art. 6 (1) (b) GDPR.

According to this, the processing of data necessary in connection with the decision to establish an employment relationship is permissible.

The necessity and scope of data collection are assessed, among other things, on the basis of the position to be filled. If your desired position involves particularly confidential tasks, increased personnel and/or financial responsibility, or is linked to certain physical and health requirements, more extensive data collection may be necessary. In order to protect data privacy, such data processing will only take place after the applicant selection process has been completed and immediately prior to your hiring.

If the data is required for legal purposes after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular for the pursuit of legitimate interests pursuant to Art. 6 (1) lit. f) GDPR. Our interest then lies in asserting or defending claims.

If special categories of personal data within the meaning of Art. 9 GDPR are processed (e.g., health data), the legal basis is Section 26 (3) BDSG or Art. 9 (2) lit. b) GDPR in conjunction with Art. 6 (1) lit. b) GDPR.

5. Disclosure to third parties

We use a specialized software provider for the application process. This provider acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems.

We have concluded a so-called data processing agreement with this provider, which ensures that data processing is carried out in a permissible manner.

Your application data will be reviewed by the Human Resources department after we receive your application. Suitable applications will then be forwarded internally to the department managers responsible for the respective open position. The next steps will then be coordinated. Within the company, only those persons who need your data for the proper execution of our application process have access to it.

For certain positions, it may be necessary to forward your applicant data to a supervisor abroad as part of the selection process, for example, if the reporting line ("dotted line") is international. This serves to ensure professional assessment and coordination. In doing so, we ensure that access to your data is restricted to those persons who need it for the proper execution of the application process. You can find the companies of the PIA Group at this link: https://www.piagroup.com

6. Third country transfer / intention to transfer to third countries

We have therefore taken special measures to ensure that your data is processed in third countries as securely as it is within the European Union. We conclude the standard data protection clauses provided by the European Commission with service providers in third countries. These clauses provide appropriate safeguards for the protection of your data when working with service providers in third countries.

7. Data storage period.

We store your data during the application process in accordance with applicable law and delete it after six months at the latest.

Data will only be stored beyond this period in cases where we are obliged or entitled to do so, e.g. if you have given us permission to store your data for a specific, longer period or to exercise legal rights. If you have consented to the further storage of your personal data, we will transfer your data to our applicant pool for a further six months. After that, the data will be deleted after one year. You have the option of revoking your consent with future effect at any time, even before the end of the additional storage period of six months. To do so, please contact: datenschutz@piagroup.com.

Regulations that require us to store data can be found, for example, in the German Commercial Code (HGB) or the German Fiscal Code (Abgabenordnung). In addition, limitation periods must be observed. Further information can be found in the privacy policy as part of the application process.

8. Is there an obligation to provide your personal data?

The provision of personal data is neither required by law nor contractually stipulated, nor are you obliged to provide personal data. However, the provision of personal data is necessary for the application process to be carried out. This means that if you do not provide us with personal data when applying, we will not be able to carry out the application process.

9. Changes to this information

If the purpose or manner of processing your personal data changes significantly, we will update this information and inform you of the changes in a timely manner.

PIA North America Job Applicant Privacy Notice Supplement

A. General Section – Applicable to All Applicants

1. Introduction

PIA Automation Group and its affiliates (hereinafter referred to as "we," "our," or the "Company") respect your privacy and are committed to transparent practices regarding your personal information. This Notice explains how we collect, use, disclose, and protect your personal information when you apply for a position in North America (including the United States, Canada, and Mexico) directly through our official careers website.

You will be informed if certain information is legally mandatory for employment verification or other statutory purposes.

2. Information We Collect

We collect personal information directly from you, automatically through our systems, and from third-party sources.

Information You Provide:

• Identification & Contact Details: Name, address, email, phone number, government identifiers (limited to what is legally necessary).
• Employment & Qualifications: Work history, education, skills, professional certifications, references, salary expectations, immigration/work authorization documents.
• Assessment Data: Results from technical, behavioral, or psychological assessments (with prior notice and separate consent where required by law).
• Voluntary Information: Optional information such as hobbies, interests, or diversity-related data.

Sensitive Personal Information:

• Health/Disability Information: Collected only when voluntarily provided to request reasonable accommodations, in accordance with ADA (US) and applicable laws.
• Diversity Information: Voluntarily provided demographic information for monitoring purposes; not used in hiring decisions.
• Background Information: Criminal history, credit screening, and other verification data collected through third-party providers with proper legal authorization.

Information Collected Automatically:

• Technical information such as IP address, device information, and browsing behavior collected via cookies and similar technologies.

Information from Third Parties:

• Public sources (e.g., professional social media like LinkedIn)
• Your designated references and prior employers
• Third-party recruitment agencies and background check providers
• Other PIA Group entities

3. How We Use Your Personal Information

We use your information for legitimate recruitment-related purposes:

• Evaluating qualifications and suitability for current and future positions
• Managing recruitment communications and processes
• Conducting background verification and assessments, where legally permitted
• Analyzing and improving recruitment practices
• Complying with legal and regulatory obligations
• Providing reasonable workplace accommodations
• Establishing, exercising, or defending legal claims

Automated Processing:

We may use automated technologies for application screening and analysis; however, all final hiring decisions involve meaningful human review.

4. How We Share Your Personal Information

We may disclose your personal information to:

• PIA Group Entities: For global recruitment management and position matching
• Service Providers: Third parties providing recruitment services under strict contractual data protection obligations
• Legal & Regulatory Authorities: When required by law, regulation, or legal process
• Business Transfers: In connection with mergers, acquisitions, or business reorganizations

We do not sell personal information or share it for cross-context behavioral advertising.

5. International Data Transfers

Your personal information may be transferred to and processed in countries outside your residence, including China, EU member states, and other jurisdictions where PIA operates. We implement appropriate safeguards such as:

• Standard Contractual Clauses approved by relevant authorities
• Binding corporate rules where applicable
• Other legally approved transfer mechanisms

6. Data Security and Retention

We maintain comprehensive technical and organizational measures to protect your personal information against unauthorized access, disclosure, or destruction.

Retention Periods:

• Unsuccessful applications: Retained for 12 months unless you consent to longer retention for future opportunities
• Successful applications: Transferred to employee personnel records
• Legal requirements may necessitate longer retention periods

B. Country-Specific Supplements

1. For Applicants in the United States

Privacy Rights:

Depending on your state of residence, you may have rights to:

• Know what personal information we collect, use, and disclose
• Access and receive copies of your personal information
• Request deletion of your personal information
• Correct inaccurate personal information
• Limit use of sensitive personal information
• Opt-out of certain automated decision-making processes
• Not be discriminated against for exercising privacy rights

Exercising Rights:

Submit verifiable requests to the contact information below. We will respond within the timeframe according to the laws and regulations, and in a timely manner.

2. For Applicants in Canada

Legal Framework:

• We adhere to the 10 fair information principles under PIPEDA and substantially similar provincial laws.

Consent:

• General application information: implied consent through application submission
• Sensitive information: explicit consent obtained where required

Privacy Rights:

• Right to access your personal information
• Right to correct inaccurate information
• Right to withdraw consent (with legal limitations)

Exercising Rights:

Submit requests to the contact information below. We will respond within the timeframe according to the laws and regulations, and in a timely manner.

3. For Applicants in Mexico

You have the right to:

• Access your personal data
• Rectify inaccurate or incomplete data
• Cancel (delete) your data
• Oppose the use of your data for specific purposes

Consent:

By submitting your application, you provide consent for processing as described in this Notice.

Exercising Rights:

Submit formal requests to the contact information below. We will respond within the timeframe according to the laws and regulations, and in a timely manner. Complaints may be filed with INAI (Instituto Nacional de Transparencia, Acceso a la Información y Protección de Datos Personales).

C. Contact Us

For questions or to exercise your privacy rights, please contact us and specify your country of application:

United States & General Inquiries:

Email: privacy.na@piagroup.com

Phone: +1 812 485 5500

Canada:

Email: privacy.na@piagroup.com

Phone: +1 416 665 9797

Mexico:

Email: privacy.na@piagroup.com

Phone: +52 477 167 5042

D. Changes to This Notice

We may update this Notice to reflect changes in our practices or the law. The updated version will be posted on our careers website with a revised effective date.

求职者个人信息保护声明（中国地区）

China Job Applicant Privacy Notice Supplement

引言 / Introduction

宁波均普智能制造股份有限公司及其关联实体（以下简称“我们”或“公司”）是为您申请的职位空缺进行招聘的公司。我们深知个人信息对您的重要性，并承诺根据《中华人民共和国个人信息保护法》及相关法律法规，对您的个人信息予以保密、妥善保护与合规处理。本声明旨在说明我们在招聘过程中如何收集、使用、存储、共享和保护您的个人信息，并告知您享有的权利。

Ningbo PIA Automation Holding Corp. and its affiliates (hereinafter referred to as "we", "our", “PIA Group” or the "Company") is the company recruiting for the job vacancy you have applied for. We understand the importance of your personal information and are committed to keeping it confidential, well-protected, and processed in compliance with the Personal Information Protection Law of the People's Republic of China and other applicable laws and regulations. This Notice is designed to inform you about how we collect, use, store, share, and protect your personal information during the recruitment process, as well as your rights.

一、我们收集的个人信息 / Personal Information We Collect

当您申请本公司职位时，我们需要您提供个人信息以评估您的申请。若您不提供必要信息，我们可能无法将您视为候选人。您也可能主动提供我们未特别要求的信息（例如，简历中包含的个人爱好等）。所有信息均基于自愿原则提供，您可自行决定提供信息的范围。

When you apply for a position with our Company, we require you to provide personal information to evaluate your application. If you do not provide the necessary information, our ability to consider you as a candidate may be limited. You may also voluntarily provide us with information we have not specifically requested (e.g., hobbies included in your resume). All information is provided on a voluntary basis, and you determine the extent of information you provide to us.

我们收集的个人信息类型包括：

The types of personal information we collect include:

• 身份与联系信息：姓名、性别、国籍/公民身份、住址、电子邮件地址、电话号码及其他联系信息。
  Identification and Contact Information: name, gender, nationality/citizenship, address, email address, phone number, and other contact details.
• 求职与就业信息：简历、应聘职位、工作经历、教育背景（含学位、证书、成绩单）、专业技能、资格证书、语言能力、薪资期望、推荐人信息。
  Application and Employment Information: resume/CV, position applied for, work experience, educational background (including degrees, certificates, transcripts), professional skills, qualifications, language proficiency, salary expectations, and reference information.
• 面试与评估信息：面试记录、测评结果（如能力测试、心理测试）。
  Interview and Assessment Information: interview records, assessment results (such as aptitude tests, psychological tests).
• 技术信息：访问我们的招聘网站时，可能通过Cookie及类似技术收集IP地址、设备信息等。
  Technical Information: when you visit our recruitment website, we may collect your IP address, device information, etc., through cookies and similar technologies.
• 您选择提供的其他信息：作品集、个人偏好、爱好等。
  Other Information You Choose to Provide: portfolio, personal preferences, hobbies, etc.

二、敏感个人信息处理 / Processing of Sensitive Personal Information

在特定情况下，我们可能会征求您提供以下敏感个人信息以符合法律或政策要求，例如：

• 健康信息（用于提供工作便利或职业适应性评估）；
• Diversity or demographic information（用于法定报告或支持公司多元化和包容性目标）；

In specific cases, we may request your consent to provide the following sensitive personal information to comply with legal or policy requirements, for example:

• Health information (for providing workplace accommodations or evaluating role fitness);
• Diversity or demographic information (for statutory reporting or supporting the Company’s diversity and inclusion objectives).

任何敏感个人信息的收集、存储和使用，均会严格遵循最小必要原则，仅用于明确目的，并采取技术及管理措施保护其安全。

Any collection, storage, and use of sensitive personal information will strictly follow the principle of data minimization, used only for the specified purposes, and protected with technical and organizational measures.

三、我们从其他来源获取的信息 / Information We Obtain from Other Sources

我们可能从以下第三方获取您的个人信息： / We may obtain your personal information from the following third-party sources:

• 公开来源：专业社交媒体资料（如LinkedIn）。
  Public Sources: professional social media profiles like LinkedIn.
• 第三方服务提供商：经您同意后进行的背景调查机构。
  Third-party Service Providers: background check agencies, subject to your consent.
• 您提供的推荐人
  Your provided references
• PIA集团内的其他关联公司
  Other affiliated companies within the PIA Group

授权我们访问此类信息，即表示您同意我们可根据本声明收集、存储和使用这些信息。

By authorizing us to access such information, you agree that we may collect, store, and use this information in accordance with this Notice.

四、我们如何使用您的个人信息 / How We Use Your Personal Information

我们将您的个人信息用于以下目的： / We use your personal information for the following purposes:

• 招聘流程管理：候选人筛选、评估（含必要的心理测试）、面试安排及录用决策（临时或长期），以及为您申请的本职位及后续潜在职位进行考虑。
  Recruitment Process Management: candidate screening, assessment (including necessary psychological testing), interview scheduling, hiring decisions (temporary or permanent), and consideration for the position you applied for and subsequent potential opportunities.
• 人力资源行政管理：若您被录用，用于办理入职及相关人事管理。
  HR Administration and Management: if you are hired, for onboarding and related personnel management.
• 申请分析：验证您提供的推荐信、进行法律允许的背景调查及相关评估。
  Application Analysis: verifying references you provide, conducting legally permitted background checks and related assessments.
• 流程改进：通过满意度调查等方式管理和改进招聘流程。
  Process Improvement: managing and improving our recruitment processes through methods such as satisfaction surveys.
• 合规与治理：遵守公司治理及法律要求（例如履行多元化招聘的法定监测义务）。
  Compliance and Governance: complying with corporate governance and legal requirements (e.g., statutory monitoring obligations for diversity recruitment).
• 与您沟通：告知您申请的当前状态及未来工作机会（除非您告知我们不希望保留信息用于此目的）。
  Communication with You: informing you of the current status of your application and future job opportunities (unless you tell us you do not wish us to retain your information for this purpose).
• 行使法律权利：为确立、行使或抗辩我们的合法权利所必需。
  Exercising Legal Rights: where necessary to establish, exercise, or defend our legal rights.

五、自动化决策 / Automated Decision-Making

作为招聘流程的一部分，我们不会在无任何人工干预的情况下，仅通过自动化处理方式对候选人做出最终决定。

As part of the recruitment process, we do not make final decisions regarding candidates based solely on automated processing, without any human involvement.

六、我们如何共享和披露您的个人信息 / How We Share and Disclose Your Personal Information

我们仅在“有必要知悉”的基础上，与因履行其职责或具有合法业务需要而必须访问信息的内部人员及第三方共享您的个人信息。

We share your personal information on a "need-to-know" basis with internal personnel and third parties who require access to perform their duties or have a legitimate business need.

可能披露给的对象包括： / Potential recipients include:

• PIA集团内部：为招聘及评估目的，必要时在集团内共享。
  Within the PIA Group: for recruitment and assessment purposes, shared internally as necessary.
• 第三方服务提供商：提供招聘系统、背景调查、评估等服务的第三方。
  Third-party Service Providers: third parties providing recruitment platforms, background checks, or assessment services.
• 法律要求：依法遵守政府、法院或其他司法机构的要求。
  Legal Requirements: to comply with government, court, or other judicial requirements.
• 合法权益保护：为确立、行使或捍卫公司合法权益。
  Exercising Legal Rights: to establish, exercise, or defend the Company’s legal rights.

我们不会公开披露您的个人信息。 / We do not publicly disclose your personal information.

七、跨境传输 / Cross-Border Transfer

由于业务全球化，为完成招聘流程及内部管理，您的个人信息可能传输至中国大陆以外的国家或地区（如未来境外上级或集团总部进行专业评估）。我们将采取符合法律法规规定的方式进行跨境传输。

Due to the global nature of our business, and to complete the recruitment process and internal management, your personal information may be transferred to countries or regions outside the Chinese mainland (e.g., for professional assessment by potential overseas supervisors or group headquarters). All cross-border data transfers will be conducted in compliance with applicable laws and regulations.

八、个人信息保存期限 / Data Retention Period

我们仅在实现本声明目的及遵守法律规定的期限内保留个人信息。

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Notice and to comply with the retention periods stipulated by applicable laws.

• 未录用：招聘流程结束后保留24个月用于未来职位匹配，可随时请求删除。
  If You Are Not Hired: retained for 24 months for potential future job matching; you may request deletion at any time.
• 已录用：转入员工档案，适用《员工个人信息保护政策》。
  If You Are Hired: transferred to employee personnel files and subject to the Employee Personal Information Protection Policy.

九、您的权利 / Your Rights

根据《个人信息保护法》，您享有：

In accordance with PIPL, you have the following rights:

• 查询与复制 / Access and Copy: 查询和获取我们持有的个人信息。
• 更正与补充 / Correction and Supplementation: 请求更正或补充不准确/不完整信息。
• 删除 / Deletion: 在法定条件下请求删除个人信息。
• 撤回同意 / Withdraw Consent: 随时撤回已授权同意，不影响撤回前的合法处理。
• 解释权 / Right to Explanation: 请求说明个人信息处理规则。

行使权利请通过第十二条联系方式提交请求，我们将对您的要求及时处理。

To exercise these rights, submit a request via Section 12 contact details. We will verify and process your request in time.

十、信息安全 / Information Security

我们实施技术和管理措施（访问控制、加密、安全审计、培训等）保护个人信息安全。

We implement technical and organizational measures (access control, encryption, security audits, training, etc.) to protect personal information.

发生安全事件时，我们将依法履行告知义务，说明事件、影响及处理措施，并报告主管机关。

In the event of a security incident, we will fulfill notification obligations, explain the incident, potential impact, and actions taken, and report to competent authorities.

十一、变更与更新 / Changes and Updates

根据业务发展或法律法规变更更新本声明，并在页面发布。重大变更将通过适当方式通知。

We may update this Notice based on business needs or legal changes. Updates will be posted on this page, with material changes notified via appropriate channels.

十二、联系我们 / Contact Us

如有疑问、建议或投诉，请联系： / For questions, suggestions, or complaints, please contact:

人力资源部 / HR Department

• 邮箱 / Email: cangjie.li@piagroup.com
• 电话 / Phone: +86-15558286833
• 邮寄地址 / Mailing Address: No. 99, Qingyi Road, Yinzhou District, Ningbo